Circulation Information

Circulation Information

Undergraduate Students
Graduate Students
Faculty
Staff
APSU Alumni
Community Members
Students, Faculty and Staff from TBR/UT Colleges and Universities
Obtaining Items Not On the Shelves
Returning Items (book drops)
Fees
Lost and Damaged Charges
Blocks

Undergraduate Students

Undergraduate students may check out General Collection books and Government Publications for a period of three weeks. Materials are subject to recall after three weeks if requested by someone else.
Undergraduate students are allowed to have a maximum of 30 items checked out at one time.
Videocassette tapes/DVDs may be checked out for three days with one renewal.
Laptops are available for check-out to APSU students for use only in the library building.
Reserve materials are made available as requested by the instructors.
Reference Books and Periodicals must be used in the Library.
Most materials may be renewed once in person, by telephone, or online through Austin unless someone else has requested the material.

For more information, see:
Circulation Policy
Course Reserve Collection Policy
Video Cassette/DVD Policy

Graduate Students

Graduate students may check out General Collection books for up to six months
Graduate students are allowed to have a maximum of 50 items checked out at one time.
Videocassette tapes/DVDs may be checked out for three days with one renewal.
Laptops are available for check-out to APSU students for use only in the library building.
Reserve materials are made available as requested by the instructors.
Reference Books and Periodicals must be used in the Library.
Most materials may be renewed once in person, by telephone, or online through Austin unless someone else has requested the material.

For more information, see:
Circulation Policy
Course Reserve Collection Policy
Video Cassette/DVD Policy

Faculty

Faculty may check-out books and Government Publications for up to six months. Materials are subject to recall after three weeks if requested by someone else.
In the spring semester, books are due one week before the last day of classes. During the month of April, the Library has a recall period so that faculty members may clean-out their offices and either return library books before summer break, or renew them if the books are still needed. Renewals must be made in-person or by proxy at the Circulation Desk. Telephone and online renewals are not allowed during the recall period.
Videocassette tapes/DVDs may be checked out for 21 days with no renewal.
Reference Books and Periodicals must be used in the Library.
Faculty members may designate a borrower as a Proxy to check out library material for them. Material checked out by a Proxy appears on the authorizing borrower's library record; likewise, all notices go to the authorizing borrower, as do any pertaining blocks. To register a Proxy at the Library Access Assistance Desk, the Library needs the authorizing borrower's and the Proxy's APSU identification cards. After registration, the Proxy will show his or her APSU identification card at the Access Assistance Desk to check out material for the authorizing borrower.
Faculty members may request library material (no articles) be retrieved, checked out and delivered to you by the end of the day. All materials are hand delivered to the requestors' offices or respective department offices. See the On-Campus Material Delivery Request Form.

For more information, see:
Circulation Policy
Course Reserve Collection Policy
Video Cassette/DVD Policy

Staff

Staff may check-out books and Government Publications for up to six months. Materials are subject to recall after three weeks if requested by someone else.
In the spring semester, books are due one week before the last day of classes. During the month of April, the Library has a recall period so that staff members may clean-out their offices and either return library books before summer break, or renew them if the books are still needed. Renewals must be made in-person or by proxy at the Circulation Desk. Telephone and online renewals are not allowed during the recall period.
Videocassette tapes/DVDs may be checked out for 3 days with one renewal.
Reference Books and Periodicals must be used in the Library.
Faculty members may designate a borrower as a Proxy to check out library material for them. Material checked out by a Proxy appears on the authorizing borrower's library record; likewise, all notices go to the authorizing borrower, as do any pertaining blocks. To register a Proxy at the Library Access Assistance Desk, the Library needs the authorizing borrower's and the Proxy's APSU identification cards. After registration, the Proxy will show his or her APSU identification card at the Access Assistance Desk to check out material for the authorizing borrower.
Staff members may request library material (no articles) be retrieved, checked out and delivered to you by the end of the day. All materials are hand delivered to the requestors' offices or respective department offices. See the On-Campus Material Delivery Request Form.

For more information, see:
Circulation Policy
Course Reserve Collection Policy
Video Cassette/DVD Policy

APSU Alumni

Alumni and family members may apply for an APSU Library Courtesy Card. All family members must have their own courtesy card to check out library materials.
Alumni may check out books from the general and special collections (21-day loan) and government publications (21-day loan). Alumni are allowed to have a maximum of three items checked out at one time. They may use other items (such as videos and DVDs) and equipment in house only. Alumni may NOT use the Library Instruction Room (LIR), nor can they access databases remotely.
The APSU Library Courtesy Card can be applied for at the Circulation/Reserve Desk located on the main level in the Library. Photo identification is required for registration.

Community Members

Persons not affiliated with the University can apply for an APSU Library Courtesy Card. They may check out books from the general and special collections (21-day loan) and government publications (21-day loan). Courtesy card holders must be at least 18 years old. Courtesy card holders are allowed to have a maximum of three items checked out at one time. They may use other items (such as videos and DVDs) and equipment in house only. Courtesy card holders may NOT use the Library Instruction Room (LIR), nor can they access databases remotely.
The APSU Library Courtesy Card can be applied for at the Circulation/Reserve Desk located on the main level in the Library. Photo identification and proof of residence, such as a utility bill, are required for registration. Courtesy cards may be issued to residents of Montgomery, Stewart, Houston, Dickson, Cheatham and Robertson counties (Tennessee) and Christian, Todd, Logan and Trigg counties (Kentucky).

For more information, see:
Circulation Policy
Video Cassette/DVD Policy

Students, Faculty and Staff from TBR / UT Colleges and Universities

Students, faculty and staff from other Tennessee Board of Regents or University of Tennessee institutions may check out books in person, after obtaining a TALC "Universal Borrower's Card" from their own institution's library.
Only General Collection Books may be checked out.
Periodicals, Reference Books, Reserve Materials and Videocassette tapes must be used in the Library and may not be checked out.

Obtaining Items Not On The Shelves (item requests, holds, and searches)

When library materials cannot be found on the shelves, patrons should inquire at the Circulation/Reserve Desk. A request or recall may be placed on materials already checked out. If an item has been checked out for more than 28 days, the borrower will be sent a notice requesting that it be returned. When the material is returned, the requesting patron will be sent a notice stating the item is being held at the Circulation/Reserve Desk.
If the needed material is not checked out, the patron can fill out a Search Card at the Circulation/Reserve Desk. A systematic search for the items will be done for four consecutive weeks. When the material is located, the requesting patron will be sent a notice stating the item is being held at the Circulation/Reserve Desk.
If the requested material has not been found after the four week search period, the patron will be notified that the material is assumed lost. The patron may then wish to seek other means to obtain the requested material.

Returning Items

There are two book drops available for returning library material during hours when the Library is closed. One is located outside the Library entrance and the other is located on the inner loop road between the Library and the Clement buildings.
Reserve material must be returned to the Circulation/Reserve Desk inside the library. The book drops are designed for the return of library books only. The Library will not be responsible for other material deposited in the book drops (e.g., video/audio cassettes, records, kits and compact disks).

Fees

The Library does not charge overdue fines. Fees are charged for replacement of lost or damaged materials. Library materials are State property that, when on loan, are the responsibility of the borrower. Replacement fees must be paid before additional materials can be checked out or other library privileges can be restored.
You may pay your fees at the Circulation/Reserve Desk on Level 2 during the hours the library is open. Ask to speak with a Circulation/Reserve supervisor. Fees may be paid with cash or by personal check.

Overdue Material Notices

Library material is overdue when not returned within the specified loan period. For the convenience of borrowers, courtesy notices are sent as reminders. Failure to receive a notice does not alter the borrowers' responsibility for returning library owned material.

Overdue Fines

Woodward Library does not charge overdue fines, except for laptop computers, thumb drives, and Interlibrary Loan materials. Overdue fines are $1.00 per hour for laptops, and $1.00 per day for Interlibrary Loan materials and thumb drives.

For more information, see:
Fine Policy

Lost and Damaged Charges

The cost of replacing lost or seriously damaged materials or equipment is charged to the borrower. Charges for lost/damaged items are paid at the Circulation/Reserve Desk. Charges include replacement or repair price of the item.

For more information, see:
Lost/Damaged Books Replacement Costs Policy

Blocks

Library users with lost/damaged material fees are blocked from library privileges. Users cannot check out materials, including reserves, use interlibrary loan services, or access library database from off-campus until the materials are returned or the fees paid. Payment may be made at the Library's Circulation/Reserve Desk.