Library Test Collection Policy
Although library collections are traditionally presumed to be
open to the community they serve, the very nature of tests presupposes
limitations on access in order to insure that test validity is not
compromised. These limitations are, moreover, reinforced by the highly
restrictive requirements imposed upon libraries and test users by many
of the authors and publishers of tests. Imposing limitations on access
to information, as in the case of test collections, understandably
requires clearly stated policies for use of the collection.
The purpose of the test collection is to provide access to tests for
study and research purposes, not for use in actual testing situations.
Practice test administration is acceptable although the library does
not provide the protocol / answer sheets.
I. Collection Development
- The collection contains a core
collection of recent editions of important tests. These are to be
representative tests included in introductory courses on educational
measurement and psychology. However, because of budget limitation,
some very expensive tests may not be acquired.
- In consultation with the
faculty, the Education Liaison selects new tests to be acquired. One
copy of selected tests will be purchase and additional copies of
test sets can be
purchased with justification.
- Tests and protocols purchased
with library funds are meant to be used in the library. Because many
tests purchased will have extra protocols provided as part of a set,
the library will give these extra protocols to the ordering
department. However, the library will not use library funds to
purchase additional protocols for departmental use.
- The Faculty representative is
responsible for acquiring test publishers' catalogs and submitting
- The Education Liaison
maintains communication with faculty interests in the collection.
II. Bibliographic Control
- Tests are ordered and received
by the Monographs Department, who notes special instructions and
- A staff member processes the
test materials including making labels for the folders and numbering
will be cataloged and be displayable on library’s OPAC. Subject
headings assigned will be based on Mental Measurement Yearbook’s
headings. If a specific test is not listed in MMY, the faculty
representative will be asked to supply the subject headings to be
used from the headings defined in the MMY.
Cross references are made as necessary. Bibliographic
information is added to the library’s OPAC.
Minimum information for each test record includes: title,
number of pieces in folder/set, publication date, a unique test number
and whether a manual is included. The bibliographic information will
be accessible by title and subject using the subject system of
Mental Measurement Yearbook. Since many tests may be referred to by
acronyms, the title will include cross references from the acronym
to the correct title.
III. User Access
are made to insure that the ethical and legal requirements for test
use are met. The collection is intended for the use of students in
subject areas which deal with standardized tests and for the use of
faculty members whose field is concerned with standardized tests.
Usage of the collection is limited so that the validity of tests is
not compromised. The collection is maintained in a file which is not
open to users, and users must present identification to charge out
- Testing materials are intended as samples for viewing; the
Library does not approve of photocopying tests. The copyright
limitations are noted on most tests; usually these forbid copying,
either in whole or in part.
IV. Access control
Tests will be kept in a locked file cabinet in the
circulation area. The actual tests are filed by test number in
the cabinet. This test number will represent the call number of the item.
Multiple copies of tests will be denoted with a test number followed by
a copy number.
- Eligible users are APSU
faculty, staff, and APSU students either enrolled in courses
covering testing and measurement or working on supervised projects.
- In general, tests are
circulated for 2 hours to students and 7 days for eligible faculty
and staff members.
- To get a test, student needs
to have a signed form from their course professor giving permission.
Users must present a valid picture ID to checkout
these materials. Additionally, the user will be asked to sign out
the test in a special notebook. Because of strict copyright
restrictions, the materials must be used in the library. The
Library will keep one consumable/protocol with the test. This
consumable will be stamped with the library name on the answer
blank. This consumable/protocol will be laminated.
- Circulation/Reserve staff
members will count the number of pieces per folder prior to and
after each circulation. Patron cannot leave the circulation/reserve
desk without all pieces and parts returned. The
Monographs Librarian and Education liaison are notified when pieces
of a test are missing. In addition, the instructor who gave
permission for the test to be checked out to the student will be
informed of the missing pieces.