APSU Records Management & Retention

For public record requests, please email openrecords@apsu.edu or visit The Office of Legal Affairs website for more information.

The University follows the records retention schedules set forth by the State of Tennessee Records Management Division, as approved by the State’s Public Records Commission. To comply with the procedures of the Records Management Division, APSU has established the following:

• Adoption of a Records Retention and Disposal Policy
• Policy 4:017 Records Retention and Disposal of Records
• Designation of a Records Officer
• Records Officer: Gina Garber (garberg@apsu.edu)
• Assistant Records Officer: Sarah Myers (myerss@apsu.edu)
• Contact at recordsmanagement@apsu.edu
• Records Custodians for each University Division/Unit
• List of Records Custodians (PDF)
• Forms for Records Custodians
• Records Custodian Appointment Form (PDF)
• Records Inventory List - Electronic Records (PDF)
• Records Inventory List - Paper Records (PDF)
• Records Inventory Worksheet (PDF)
• Records Retention Standards and Record Disposition Authorizations (RDAs)
• Records Retention Standards (PDF)
• Statewide RDA List (PDF)
• Statewide Universities RDA List (PDF)
• APSU Specific RDA List (PDF)
• Records Storage and Retention Information
• Procedures for Records Custodians (DOCX)
• TN Training - Records Management Basics (PPTX)
• Records Conversion Chart (PDF)
• Destruction of University Records
• Certificate of Records Destruction Form (PDF)
• Annual Events
• Records Holding Report