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Circulation Policy

POLICY NO.: L: IV: 01 DATE: September 1, 2004
SUPERSEDES POLICY NO.: L: IV: 01 DATED: August 10, 2001
SUBJECT: Circulation Policy
APPROVED: Deborah Fetch, Director of Library Services

I. Policy

General Policy

All library materials including laptop computers, reserve items, recordings, audiovisual materials, and certain types of audiovisual equipment are checked out at the Circulation/Reserve Desk located on level II near the main entrance. All materials checked out at the Circulation/Reserve Desk must be returned to the Circulation/Reserve Desk or to the outside book drops labeled "Book Depository" which are located to the left of the front entrance. Records, laptops, equipment, and large books do not fit into the book drops and must be returned to the Circulation/Reserve Desk inside the Library.

A. Borrowing Privileges

Austin Peay State University faculty, faculty emeritus, faculty retired, adjunct faculty, administrators, staff, students, and alumni are eligible to borrow books and other materials from F. G. Woodward Library. Residents of Clarksville and nearby communities may apply for a Courtesy Card to obtain borrowing privileges from Woodward Library.

B. Identification

The University Identification Card, with a current semester validation, when appropriate, is to be used by all University borrowers. All courtesy card holders must show their borrower card and photo ID.

C. Borrowing Procedures

Books from General Collection, Special Collections, Popular Reading Collection, and Government Document Publications are charged out at the Circulation/Reserve Desk upon presentation of valid identification. Additionally, materials from the Government Document Collection can be checked out to residents of the Seventh Congressional district holding a driver's license or other means of identification.

II. Loan Procedures

A. Loan Periods

Loan periods are determined by patron category and material type.

1. Books from the general and special collections have the following loan and renewal period. Books may be renewed once.

Faculty: 180 days
-renewal 180 days
Adjunct Faculty: 90 days
-renewal 45 days
Retired Faculty: 180 days
-renewal 180 days
Staff and Administrators: 21 days
-renewal 21 days
Graduate students: 180 days
-renewal 90 days
Undergraduate students: 21 days
-renewal 21 days
Fort Campbell students: 21 days
-renewal 21 days
Special card holders: 21 days
-renewal 21 days

2. Videocassette Tapes/DVDs

Students: 3 days
-1 renewal
Staff: 3 days
-1 renewal
Faculty/Adjunct Faculty: 21 days
-No renewal
Retired Faculty: 7 days
-1 renewal
Special card holders: in-house use

3. Audiovisual Equipment: One day, due before closing on the day following check-out.

4. Course Reserve Materials: Course instructors set the loan periods for items placed on reserve. Loan period varies from two hours to one week. Overnight loans are allowed when specified.

5. Audio Tapes, Kits, Records, and Software:

Students, Staff and Faculty: 7 days
Card Holders: 3 hour in-house

6. Laptops

Students: 3 hours in-house

7. Reference Materials and Periodicals: Do not ordinarily circulate. In exceptional circumstances, and with approval of Information Desk personnel, check-out is allowed.

B. Renewals

Most material may be renewed online, in person or by phone.

C. Non-Renewals

Categories of materials which cannot be renewed are: reserve, laptop computers, periodicals, overnight loan, and materials with "holds."

D. Overnight Loans

Materials restricted to overnight circulation may be checked-out only within the last hour the Information Desk is open and must be returned within the first hour when the Library is next open.