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Faculty Reserves Policy

FELIX G. WOODWARD LIBRARY
POLICIES AND PROCEDURES MANUAL
POLICY NO: L:IV:02 DATE: August 8, 2001
SUPERSEDES POLICY NO: L:IV:02 DATED: July 30, 1997
SUBJECT: FACULTY RESERVES
APPROVED: Deborah Fetch, Director of Library Services

I. Policy

General Statement

Upon request and in accordance with applicable policies and guidelines the Circulation/Reserve Department provides both print and electronic access to certain course materials such as class notes, exams, homework assignments, journal articles, and book excerpts. A print copy of materials selected for electronic reserve will remain available in the Course Reserve Collection for students to use. The electronic version of those materials will be available via the Web 24 hours a day, 7 days a week, for student access.

Guidelines for the Use of COPYRIGHTED Material

  1. All photocopies of copyrighted materials must have a notice of copyright located on the first page which follows this example: © Year and Name of copyright holder. Ex. © 1996 American Library Association.
  2. The bibliographic citation of the chapter or article should also be on the first page. Items without this information are returned to the instructor.
  3. The reason for using photocopied materials should stem from the inability to obtain material from any other source, such as recently published articles, or from articles that are no longer in print. The use of any materials in the Course Reserve Collection should not take the place of the purchase of these same materials, thereby having a detrimental effect on the market for copyrighted work.
  4. Photocopied material may be used for ONE semester ONLY unless written permission has been obtained from the copyright holder. The Copyright Law allows for three (3) copies of an item on reserve.
  5. The rules of brevity, spontaneity, and cumulative effect should be followed. All material should be BRIEF excerpts of not more than 10% of the total work or 2,300 WORDS whichever is less. If poetry is included, the guidelines state that a complete poem may be used if less than 250 words or an excerpt of not more than 250 words from a longer poem. An entire book may not be copied.
  6. The amount of materials placed on reserve should be REASONABLE in relation to the total amount of material assigned for an individual course.
  7. The new Millennium Digital Act has specified the following limitations on the amount of photocopied items that can be placed on reserve:

    No more than 3 copies of a copyrighted journal article or pages from a book No more than 1 article from an individual issue of a journal No more than 1 chapter from any book
  8. The number of individual copies should be reasonable and may be determined by the Reserve Staff according to such factors as the number of students enrolled in the course and/or the amount of time allowed for completion of an assignment from the time that the material is placed on reserve. The maximum number of copies of an individual copyrighted item that can be placed on reserve is three copies. If additional copies are needed for more than one semester, copyrighted permission must be received from the copyright holder.
  9. The library is not and cannot be held responsible for the loss or mutilation of instructor owned materials by borrowers. It is strongly encouraged that original photocopies be kept by instructors with a copy to be placed on reserve. It is also encouraged that if a photocopy is from a book, to check and see if the library owns a copy of the book and to place the book itself on reserve as a backup to the photocopy.

These guidelines were compiled from the Copyright Law of the United States of America, Section 107, 108, and 401, contained in Title 17 of the United States Code and modified to be current with the new Digital Millennium Act. The guidelines do not set restrictions due to changes in technology.