Library Reservation-Only Study Rooms

The Woodward Library provides individual and group study space. There are group study rooms for students on the third floor that are available by reservation only. The group study rooms are accessible spaces with seating capacity ranging from 6 to 16 students. All of the rooms have power outlets and Wi-fi, and some include a dry erase board and markers, as well as a large-screen projection monitor. The rooms are for studying and working on group projects.

Policy

The reservation-only group study rooms may be reserved by a currently-enrolled APSU student for use during the Library's operating hours. Each student may reserve a maximum time of two hours per day for their study group. The reservation-only study rooms will be locked when not in use. Students who reserve these study rooms check out the key for the appropriate room from the Access Services Desk by showing their APSU ID and their email reservation confirmation. Students must return the key to the Access Services Desk. If the key is not returned, a replacement fee of $3.00 may be added to the student's library account, per the Replacement Fee for Lost or Damaged Library Materials Policy.

Students are responsible for abiding by the "Code of Student Conduct & University Rules" as outlined in the Austin Peay State University Student Handbook & Calendar. Students who abuse the privilege of using a group study room may be blocked from the reservation system.

Procedures

To reserve a Library group study room:

1. Use the Library's online room reservation system.
2. View capacity levels and information about the features of the rooms on the list (click "info" to see a photo of the room).
3. Choose a 1-hour or 2-hour period from the gray time slots that are available (black slots indicate times that have already been reserved or that are currently unavailable). Students can reserve a maximum time of two hours per day.
4. Confirm the desired time slots have been selected in red and click the "Submit Times" button.
5. Note that the reservation is not complete unitl confirmed via email within 15 minutes. If not confirmed, The reservation will be cancelled.
6. Click "Continue" and enter the student's name and APSU email address.
7. Click "Submit My Booking".
8. Click on the link in the email from LibCal to verify the booking within 15 minutes of submitting the request.
9. Note that another email will be sent confirming the reservation.

To access the group study room for the scheduled time:

1. Go to the Access Services Desk on the main floor of the Library.
2. Students must show their APSU ID and their email reservation confirmation to Access Services staff in order to check out the room key.

To return the group study room key and complete the reservation process:

1. Students should be mindful of the time, and plan to exit the room a few minutes early to return the key for use by the group with the next reservation.
2. Remove any personal items, discard any trash, turn off the lights, and make sure the study room door is closed and locked.
3. Return the key to the Access Services Desk to be checked in by a staff member.

Forms

Online Room Reservation System

Contact

Adopted March 2025